Privacy Policy
Last updated: September 2026
Elaria Leadership respects your privacy and is committed to protecting your personal information.
This privacy policy explains what information may be collected when you use this website or contact Elaria Leadership, how that information is used and the rights you have in relation to it.
Who is responsible for your information?
For the purposes of UK data protection law, Nicola Meredith trading as Elaria Leadership is the data controller.
You can contact Elaria Leadership at:
Email: hello@elarialeadership.co.uk
What information may be collected?
When you use the Get in Touch form or contact Elaria Leadership directly, you may provide information such as:
your name
your email address
the organisation you work for, if you choose to provide it
what you are getting in touch about
any information you include in your message or correspondence
The website may also collect limited technical information about visits to the site, such as browser or device information, pages viewed and general website usage data.
Please avoid including sensitive personal information in an enquiry unless it is genuinely necessary.
How your information is used
Personal information may be used to:
respond to enquiries
provide information about Elaria Leadership services or resources you have asked about
discuss or arrange potential work with you or your organisation
administer an existing client relationship
operate, maintain and improve the website
meet legal, regulatory, tax or accounting obligations
Elaria Leadership does not sell your personal information.
Lawful basis for using your information
Depending on the circumstances, Elaria Leadership may rely on:
Legitimate interests
To respond to enquiries, communicate with people interested in Elaria Leadership and operate the business effectively.
Contract
Where processing is necessary to take steps at your request before entering into a contract, or to provide services under an existing contract.
Legal obligation
Where information needs to be retained or disclosed to meet a legal, regulatory, tax or accounting requirement.
Consent
Where consent is specifically requested, for example for optional cookies or any future marketing communications.
The ICO requires organisations to identify and explain the lawful basis used for each purpose. ICO
Who your information may be shared with
Elaria Leadership uses trusted service providers to operate the website and business.
These may include:
Squarespace, which hosts the website and provides website forms and analytics
email and IT service providers
professional advisers such as accountants or legal advisers, where necessary
regulators or public authorities where disclosure is legally required
Service providers are only given access to information where this is necessary for the service they provide.
Squarespace and international data transfers
This website is hosted by Squarespace.
Squarespace may process personal information outside the UK, including in the United States. Squarespace states that it uses recognised safeguards for international transfers, including the UK Extension to the EU-US Data Privacy Framework and, where required, approved contractual safeguards. Squarespace Help
You can find more information in Squarespace's own privacy policy.
How long information is kept
Personal information is only retained for as long as it is reasonably needed.
As a general guide:
Enquiries that do not lead to a client relationship will normally be retained for no longer than 12 months after the last communication.
Information relating to clients or contracted work may normally be retained for up to six years after the relationship ends where this is necessary for contractual, legal, tax or accounting purposes.
Information may be deleted sooner where there is no continuing need to retain it.
The ICO requires privacy information to explain either the retention period or the criteria used to determine it. ICO
Cookies and website analytics
This website may use cookies that are necessary for the website to function and optional cookies used for analytics.
Where consent is required for optional cookies, you will be given the opportunity to accept or decline them.
You can change your cookie preferences through the cookie controls available on the website.
Further information is available in the Cookie Policy.
Squarespace confirms that its websites may use cookies for site operation and analytics and provides controls for UK visitors to manage optional cookies. Squarespace Help
Your data protection rights
Depending on the circumstances, you may have the right to:
ask for a copy of the personal information held about you
ask for inaccurate information to be corrected
ask for information to be deleted
ask for the use of your information to be restricted
object to certain uses of your information
receive certain information in a portable format
withdraw consent where consent is being relied upon
Not every right applies in every circumstance.
To exercise any of these rights, contact:
The ICO sets out these rights as part of the information organisations should provide to individuals. ICO
Complaints
If you have concerns about how Elaria Leadership has handled your personal information, please contact:
You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's data protection regulator.
Information Commissioner's Office
Changes to this policy
This privacy policy may be updated from time to time as Elaria Leadership develops or as legal requirements change.
The latest version will always be published on this website.